As a project manager, you will play an essential role in helping EA achieve our mission of creating more equitable educational and workplace settings by leading the logistical and administrative aspects of our multi-faceted projects from initiation to completion. Project Managers work closely with the project teams to ensure timely implementation of the designed scope of work across all of our service lines, including research and development, technical assistance, field building, and consulting projects. 

Our Project Managers own the delivery of our work to clients, managing complex projects ranging from short term consulting engagements to the management of multi-site, multi-year empirical research projects. They do the important work of making sure there are clear expectations around all the steps needed to achieve our internal team’s + external client’s goals, tracking each piece with transparent owners and due dates. They keep the project team aligned, and understand and mitigate risks to the plan.



Project Manager

NOW HIRING

Remote
Full-Time Position


Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time.

  • Ensure all project reporting is correct and done on time
  • Collaborate with research team to ensure that all project research staff remain up to date on required human subjects research trainings (e.g. CITI), as applicable

COMPLIANCE

  • Support clear, consistent, and respectful communication among the project team by articulating and clearly documenting decisions and key information, asking clarifying questions when needed, and elevating potential points of misunderstanding / divergence among team members
  • Lead regular project meetings, internally and with clients, for topics related to project participation including planning and recruitment, task requirements, and progress updates, with attention to partner needs or challenges that may impact project timeline, goals, or impact
  • Contribute to external facing communications including project materials (flyers, memos, resources), project reports, and academic presentations or publications as needed

COMMUNICATION

  • Manage project calendars (internal and external deadlines), coordinating with project team members and external collaborators (e.g., consulting scholars, contractors, organizational partners, funders) and attention to academic / organizational calendars (e.g., term schedules, holidays, etc.) and other external factors that may impact timelines or progress
  • Schedule and implement internal meeting schedules (project check-ins, monthly leadership-team updates)
  • Prepare agendas, meeting notes, and project summaries
  • Prepare and maintain full set of tasks, status, owners, timelines and deliverables to track decision making, preserve learning, and ensure effective knowledge sharing over time and across projects

administration/Logistical operations

  • Lead an interdepartmental team to complete an assigned project on time, to specifications, and with accuracy and efficiency. Assign and monitor completion of tasks executed by project team members including EA staff, senior leaders and consulting scholars 
  • Develop work plans with a timeline for project milestones and deliverables. Collaborate closely with the project team to co-develop the project charter (goals and deliverables), and map backwards to ensure all project activities can be accomplished on time 
  • Set interim deadlines for subtasks as needed to ensure project progress is consistent with overall timelines
  • Integrate tasks for completion by project team members into work plan / project management system (e.g., Asana)
  • Monitor task progress and completion, keeping all EA project team members and stakeholders apprised of approaching deadlines for project milestones and deliverables
  • Conduct risk assessments; report identified risks to management; provide recommendations for mitigation of risk (including termination of the project if appropriate)

Project Planning & management

Project Managers report to EA's Chief Operations Officer. 

duties & responsibilities

Our project manager roles are individual contributor roles, without direct people management. 

Adaptability and problem solving: Proactively asks for help, anticipates problems, and course-corrects where needed. Ready to take advantage of unexpected opportunities and address obstacles. Looks for the root of both simple and complex problems. Approaches work with a spirit of “yes” and readiness to adapt as things change, which they often do.

Interpersonal relationships: Finds (and creates) opportunities to deepen connections and build authentic, mutual relationships with team members and project partners across lines of difference. Welcomes viewpoints that differ from one’s own, and is able to “sit with” discomfort when people express themselves in ways that are unfamiliar. Transparent and genuine. Seeks and engages well with feedback. Demonstrates enthusiasm for engaging with people, and meeting them where they are at. Empathizes with the communities we serve and work with, listens closely to understand needs or concerns, and collaborates with the project team to take steps based on that input. Responds to people in a timely manner. Takes pride in providing clear, helpful information. Follows through on commitments. 
Equity at the center: Willing to engage with and help dismantle the role of social structures, systems, and environments in producing educational and workplace disparities by race, gender, socioeconomic status, and other identities. Willing to examine and identify potential for bias and actively works to minimize inequities in research, product development, team decisions, policies, and processes. 

Manages a high volume of work with efficiency: Utilizes EA systems (or creates systems as needed) for keeping tasks from slipping through the cracks. Demonstrates strong time management skills and is able to juggle competing demands and prioritize without sacrificing quality. Plans ahead to make deadlines, and finds alternative paths, when needed, to get to the finish line. Bounces back from setbacks. Holds a high bar even when things are hectic. Asks for help when needed.

Attention to detail:  Notices and fixes errors that others might overlook. Acknowledges mistakes, addresses them quickly, and turns them into learning opportunities. Has a track record of leaving things better than they found them.


key competencies

At EA, we welcome and encourage candidates from diverse backgrounds who can bring unique perspectives to the table. If you feel this position would be a good fit for you, please apply even if you don’t meet all of the listed criteria exactly. 

As part of employment, you will be asked to complete the US govt’s Form I-9 after hire, which involves presenting certain documents proving identity and employment eligibility. 

authorization to work in the us

  • This position may require occasional travel for in-person meetings or events
  • Staff will be required to take an equity-focused project management training
  • Some partners with whom we contract may require that staff successfully undergo a background investigation or security clearance as a condition of working on certain projects. If you are assigned to such a project, you will be required to obtain the requisite security clearance

Other requirements

  •  Bachelor's degree or combination of education and relevant experience 
  • Work experience with a nonprofit, consultancy, policy research organization, state or federal government, or foundation
  • Knowledge of qualitative and quantitative research methods
  • PMP, PgMP, CAPM, and/or comparable project management certifications a plus

preferred qualifications

  • At least three years of related experience managing projects required
  • Ability to lead multidisciplinary, in-person, and virtual teams, including subcontractors, senior staff and external partners
  • Willingness to take on challenges, learn new subject matter and assume responsibility for major project tasks
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Strong analytical and problem-solving skills
  • Strong leadership skills
  • Ability to prioritize tasks and to delegate them when appropriate
  • Thorough understanding of or the ability to quickly learn about the project or process being developed
  • Proficient with Microsoft Office Suite / Google Suite or related software; ability and willingness to learn new software tools, that would enhance project management

minimum qualifications

qualifications & REQUIREMENTS

Full-time employees at EA enjoy: 

  • Fully Remote work - work from anywhere in the US 
  • Flexible schedules that balance autonomy and collaboration
  • 42 days of paid time off (vacation, PTO, and paid holidays) annually 
  • 15 days of sick leave, earned at 1.25 days month
  • $70/month internet stipend 
  • Collaborative, genuinely awesome colleagues from a wide range of professional and personal backgrounds 
  • Medical benefits for employees and family members
  • Dental insurance and vision discount plan
  • Healthcare flexible spending account
  • Dependent care assistance spending account
  • 401k with 10% employer match at 5% employee contribution, beginning after 6 months of employment
  • Employer provided life insurance  

This position offers an anticipated annual base salary range of $65,000-$75,000. 

Salary & BENEFITS

To Apply 

Interested? Please fill out the form here. 

Applications are reviewed on a rolling basis. This position will remain open until filled, and we are looking to fill the position immediately.

Please note, you will not be able to save your draft so please plan to have a document link for your resume and cover letter ready before starting this application. 

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